Ditch the spreadsheet. Trust your hours.
Spreadsheets and paper timesheets are cheap to start and expensive to run — rounding disputes, buddy-punching, and hours of payroll re-entry. Here’s the honest comparison.
Spreadsheets & paper vs. ClockAll
| ClockAll | Spreadsheets & paper | |
|---|---|---|
| Buddy-punching | Face ID stops it | No verification — anyone can sign in |
| Accuracy | To-the-minute, captured automatically | Manual entry and rounding errors |
| Overtime & breaks | Calculated by state, automatically | Done by hand, easy to get wrong |
| Payroll | One-click export to your provider | Re-keyed by hand every period |
| Audit trail | Every punch and edit logged | None — no record of changes |
| Scheduling | Built in, with labor cost as you build | A separate spreadsheet |
| Cost | Free for 1–3, flat pricing after | “Free” — minus errors and admin hours |
Switching is easier than you think
Most teams are live in a day: invite your people, set pay rates, and turn a tablet into a PIN kiosk. Run one week alongside paper to build trust, then export your first digital pay period. Teams of 1–3 do all of it free — see the cost of what you’re losing today.
Frequently asked questions
Is a time clock app better than a spreadsheet?
For anything beyond a person or two, yes. A spreadsheet can’t verify who clocked in, calculate overtime by state, or give you an audit trail — and it costs hours of re-entry every payroll. A time clock app automates all of it.
How do I switch from paper timesheets?
Invite your team, set pay rates, and set up a tablet kiosk. Run one week in parallel with paper to build confidence, then cut over and export your first pay period. Most small teams are live in a day.
Is it free to replace my spreadsheet?
Teams of 1–3 employees use ClockAll free forever, including time tracking and basic scheduling. Paid plans start at $5.99/month for 4–5 employees.
Will my team actually adopt it?
A phone punch with Face ID, or a PIN on a tablet kiosk, is faster than signing a paper card or filling a cell, so adoption is usually quick — and it removes the arguments over remembered hours.