One platform, the whole workforce lifecycle
Time, schedule, PTO, payroll and hiring — together, so nothing falls through the cracks between tools.
Everything your team runs on
Six things most teams buy separately. One app, one login, one bill.
Face-verified time tracking
Employees punch from their own phone and the server checks the face against their enrolled template, so a client can’t fake a match. A shared tablet kiosk uses a PIN, and a PIN is always the fallback. We store embeddings, never raw images.
Smart scheduling
Recurring templates, an open-shift marketplace, shift cover with overtime guardrails, availability and conflict detection. See labor cost as you build the week.
PTO & leave
Vacation, sick and custom leave with accrual, carryover, caps, and approvals that respect state sick-leave law.
Payroll-ready
Regular, overtime, double-time, holiday and meal-penalty math done for you, then exported as a CSV for ADP, Gusto, Paychex, Rippling, Paylocity, QuickBooks or any provider that accepts one.
Hiring & onboarding
Job posts, candidate pipeline, offer letters, background checks, and paperless W-4 / I-9 / direct-deposit e-signatures.
Kiosk & terminals
Turn any Android tablet or iPad into a clock-in terminal with offline mode, remote lock/wipe and health monitoring.
Stay on the right side of the law
Most wage-and-hour claims are lost on paperwork, not on facts — the employer simply can’t prove what happened. ClockAll keeps the proof, and flags the violation while you can still fix it.
Time and payroll records are kept for six years — the longest any state asks for (New York and New Jersey; federal law asks three). You get a warning 30 days before anything is due to age out, so a record is never gone before you know it.
Face data is capped at three years, BIPA’s outer limit — but in practice it goes far sooner: it is deleted the day someone leaves, and an employee can delete their own at any time.
No face photograph is ever stored. Enrollment saves a mathematical template that can’t be turned back into an image, and consent is recorded with a version and a timestamp.
Overtime the way your state counts it
Federal 40-hour weeks, plus daily overtime after 8 hours in California and Alaska, after 12 in Colorado, double-time after 12 in California, California’s seventh-consecutive-day premium, and the 8/80 election for healthcare. You don’t configure any of it — you pick the state. See the rules for your state →
Missed meal breaks, caught the same day
A missed or short meal break is flagged against your state’s rule — five hours in California, Colorado and Washington, six in Oregon, New York and Nevada, seven and a half in Illinois. In California the one-hour premium is added to the timecard automatically, which is cheaper than paying it later with penalties.
Minor-labour limits enforced before you publish
Under-14s are blocked outright. A 14- or 15-year-old can’t be scheduled before 7am or past 7pm — 9pm from June through August — or over the daily maximum. The schedule refuses the shift rather than reporting it afterwards. The hours a teen can work →
A tamper-evident audit trail
Every punch edit, approval, pay-rate change and correction is written server-side with who did it and when. No account — not the owner’s — can write to or alter that log from the app. It’s the record that decides a dispute.
Consent captured, not assumed
Illinois BIPA and California CCPA require informed consent before you collect biometrics. ClockAll records the exact consent text version and the moment each employee agreed, and Face ID is opt-in with a PIN alternative — nobody is forced into it.
Ready for an audit or a claim
Export any period as a CSV with regular, overtime, double-time and premium hours per employee, plus the exception and edit history behind them. That’s what a DOL investigator or your attorney asks for first.
ClockAll is a software company, not a law firm, and none of this is legal advice. Wage-and-hour rules change and many cities add their own on top of the state’s — check yours with counsel. What we can promise is that the records and the flags will be there when you need them.
Frequently asked questions
How long does ClockAll keep my time records?
Six years. Federal law (FLSA) requires three, but New York and New Jersey require six, so that’s the default for everyone rather than a setting you have to get right. Nothing is deleted silently — admins get a warning 30 days before any record is due to age out.
How long do you keep employees’ face data?
Three years at the absolute most, which is the limit Illinois BIPA sets — and almost always far less than that, because the template is deleted the day an employee is deactivated, and employees can delete their own from the app whenever they want. We never store a photo: enrollment saves a mathematical template, and consent is recorded with a version and a timestamp.
Does ClockAll replace multiple tools?
Yes — it covers time tracking, scheduling, PTO, payroll-ready exports, and hiring in one app, so you don’t stitch together a separate time clock, scheduler, and payroll export.
What devices does it work on?
Any phone or tablet. Employees clock in on their own phone, or you turn an Android tablet or iPad into a shared kiosk — no proprietary hardware to buy.
Does it work offline?
Yes. The kiosk and mobile clock keep working without a connection; punches queue on-device and sync automatically once you’re back online.
Which payroll systems can I export to?
ClockAll exports a payroll-ready CSV — employee, regular hours, overtime, double-time and gross, with break penalties already calculated. Any provider that accepts a CSV import will take it, including ADP, Gusto, Paychex, Rippling, Paylocity and QuickBooks.
Everything your team needs, in one app
Free forever for teams up to 3 (core time tracking & scheduling) — upgrade any time for Face ID, PTO, and payroll export.