ClockAll vs When I Work
When I Work prices per user and puts time tracking on a higher tier. ClockAll bundles time, scheduling, PTO and payroll export into one flat per-company price — and stays free for the smallest teams.
Side by side
| ClockAll | When I Work | |
|---|---|---|
| Free plan | Free forever, 1–3 employees | 14-day trial only |
| Pricing model | Flat per company, by team-size band | Per user, per month |
| Entry price | $5.99/mo for the whole company (4–5) | $2.50/user/mo (scheduling) |
| Time tracking cost | Included | From $4/user/mo (higher tiers) |
| Cost as you hire | Same flat band | Multiplies with every user |
| Face ID | Included | Verify on their plan |
| All-in-one (time, schedule, PTO, payroll, hiring) | One app | Varies by tier / add-ons |
Competitor pricing and features are summarized from each vendor’s public pricing pages as of July 2026 and may change — please verify current details on their site. Figures reflect list pricing, not promotions.
Why teams switch from per-user pricing
Per-user pricing feels cheap at five people and expensive at fifty — every hire raises the bill, and turning on time tracking bumps you to a pricier tier. For a shift team that’s constantly hiring seasonal staff, that unpredictability adds up.
ClockAll’s flat per-company bands mean your price only changes when you cross a size threshold, not every time you onboard someone. Time tracking, scheduling, PTO, payroll-ready exports and hiring are all in the box — and teams of 1–3 pay nothing. See the full feature set.
Frequently asked questions
Does When I Work include time tracking?
Basic scheduling starts around $2.50 per user per month, but time and attendance is on higher tiers (from about $4 per user per month). ClockAll includes time tracking on every plan.
Is there a free version of When I Work?
When I Work offers a 14-day trial rather than a permanent free plan. ClockAll is free forever for teams of 1–3 employees.
Which is cheaper for a growing team?
When I Work bills per user, so the cost rises with every hire and again when you add time tracking. ClockAll’s flat per-company bands only change when you cross a size threshold, which is usually cheaper as you scale.
Does ClockAll stop buddy-punching?
Yes. ClockAll includes on-device Face ID, plus geofencing, so punches are verified and on-site.
Try ClockAll free
Teams up to 3 are free forever — no card, no per-seat math. See the difference on your own team.